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Library meeting room hire

We have rooms available to hire in most of our libraries. You can use the room for meetings, workshops, presentations, children's parties, and more. 

Terms and conditions for booking a meeting room

Anyone confirming a booking to hire rooms or display spaces in our libraries is agreeing to abide by the following terms and conditions.

Bookings and charges

Rooms can be booked during usual library opening hours, on an hourly rate or for a full day. All sessions finishing later than the agreed time will be charged an additional hourly rate. Rooms will be left in the same condition as they are found on arrival. Any cleaning or repair due to misuse or damage of the room or equipment will be chargeable.

Confirmation and payment

Accepted bookings will be asked to confirm their intention to hire the room, payment is required at time of booking. You may cancel a booking at anytime, but If you cancel less than seven days before the booking no refund will be given. Payments are by card. Invoices will only be produced for bookings over £50.

Events promotion

Publicity is the responsibility of the organiser and any material intended for display or distribution must be in line with the Library Service’s Display Policy. Publicity must not be displayed within library buildings without permission. Sale of any tickets or admission costs remain the responsibility of the organiser.

Insurance, health and safety

All organisers and hirers using the meeting room must report to library staff on arrival. Hirers should hold valid public liability insurance for a minimum of £5,000,000. If hirers don’t have their own cover, it can be arranged for hirers to be covered under the Plymouth City Council’s policy. This arrangement requires a fee of 10% of the hire charge. Risk assessments should be carried out by the organiser.

All entrances, gangways and emergency exits must be kept free from obstruction at all times. All visitors should note the location of the fire exit routes which are clearly marked. If the fire alarm sounds, all present should leave the building as quickly as possible, using the nearest signed route, to meet at the appropriate assembly point. Please let us know if you or anyone in your group has any additional requirements including needing assistance in exiting the building in the event of the fire alarm sounding. When needed, a Personal Evacuation Plan (PEEPS) will be compiled to suit each individual’s needs. The Library Service shall not be responsible for any loss or damage to any property or injury to any person arising out of the hiring. Users should arrange and pay for their own insurance.

Hirers must be aware of and are responsible for the payment of any fees for performing rights, licenses or copyright permissions linked to their performances

Library Capacity Facilities Cost (non-commercial organisations) Cost (commercial organisations
Central Library
Scott Room 
Up to 20 (can be divided into two rooms) Wifi
AV projector and sound system
£19 per hour
£121 per day
£38 per hour
£242 per day
Central Library
Scott Room
Small A
Up to 12 Wifi
AV projector and sound system
£14 per hour
£99 per day
£28 per hour
£198 per day
Central Library
Scott Room
Small B
Up to 8 Wifi £13 per hour
£88 per day
£26 per hour
£176 per day
Central Library
Moxon room
Up to 10 Wifi £11 per hour
£66 per day
£22 per hour
£132 per day
Crownhill Library Up to 20 Wifi
AV projector and sound system
£13 per hour
£94 per day
£26 per hour
£188 per day
Devonport Library Up to 40 Wifi
AV projector and sound system
£18 per hour £36 per hour
Efford Library Up to 20 Wifi
AV projector and sound system
£13 per hour £26 per hour
Plympton Library Up to 20 Wifi
AV projector and sound system
£19 per hour
£121 per day
£38 per hour
£242 per day
Plymstock Library Up to 40 Wifi
AV projector and sound system
£19 per hour
£121 per day
£38 per hour
£242 per day
Southway Library
Large room
Up to 40 (can be divided into 2 rooms) Wifi
AV projector and sound system
£19 per hour
£121 per day
£38 per hour
£242 per day
Southway Library
Small A
Up to 20 Wifi
AV projector and sound system
£13 per hour
£94 per day
£26 per hour
£188 per day
Southway Library
Small B
Up to 20 Wifi £13 per hour
£94 per day
£26 per hour
£188 per day
St Budeaux Library
Large room
Up to 40 Wifi
AV projector and sound system
£19 per hour
£121 per day
£38 per hour
£242 per day
St Budeaux Library
Small room
Up to 6 Wifi £11 per hour
£66 per day
£22 per hour
£132 per day